Office of the CEO

Executive Assistant

Sunnyvale, California, United States

We are looking for an Executive Assistant to provide support for the Office of the CEO. This person will report into the Chief of Staff, Office of the CEO and provide a wide range of administrative support tasks and work both independently and within a team environment. 

This individual will bring strong organization skills and a proactive attitude. They will need to manage ambiguity and multiple priorities. The utmost confidentiality is imperative, as well as a solution-oriented mindset. 

Who We Are

We are a group of individuals passionate about genetic discovery. 23andMe Research Institute is a nonprofit medical research organization that enables people everywhere to access their genetic information, learn about themselves, and participate in the world's largest crowdsourced research initiative. The Institute aims to be the world's most significant contributor to scientific advancement, uniting people with the common goal of improving health and deepening our understanding of DNA — the code of life.

What You’ll Do

• Manage the CEO’s calendar and email as the primary functions of the role.
• Own all scheduling, details and logistics that flow from the CEO’s 23andMe and personal calendar. 
• Obtain all related materials for meetings, including agendas, backgrounders and other information based on the CEO’s daily schedule. 
• Own daily management and prioritizing of CEO’s email.
• Work with the Office of the CEO’s team to help support various needs around the CEO’s 23andMe and personal travel.
• Work with the Chief of Staff to organize quarterly strategic calendar check-ins with the CEO and Office of the CEO team to look at the calendar from a strategic perspective and make recommendations to drive efficiency of the CEO’s time. 
• Operate systems to keep information flowing for the Office of the CEO.
• Prepare in coordination with the Office of the CEO daily updates to the CEO with reminders and questions in a timely and organized fashion.
• High level of communication required with family office to ensure all details and actions are relayed in a timely manner. 
• Own Office of the CEO administrative tasks.
• Provide administrative support and management of executive team meetings and offsites, including send the VP executive weekly updates, prepare weekly executive team materials, OKRs and other tasks as needed by the team.
• Own office management functions as needed.
• Create and submit expense reports for the CEO and the team and manage approval requests.
• Own the maintenance of the Office of the CEO administrative manual, keeping it up to date on best practices and as a resource where all information can be found.
• Act as back-up to other assistants, which may include taking notes in meetings and following-up on action items. 
• Assist the Office of the CEO and Chief of Staff with special projects.
• Work with the Chief of Staff on a variety of special projects, including but not limited to coordinating annual performance review cycle for the CEO’s direct reports, own the management of the CEO’s annual holiday mailing, and upkeep the historical archive project ensuring Anne’s presentations, pictures and other items get updated into the archive. 
• Handle highly confidential and sensitive information. 
• Continuously strive to deliver excellence service and improve on processes and systems. 
• Maintain compliance with all company policies and procedures. 
• Perform administrative tasks as needed and other related duties as assigned.
• Work as a team to allow the CEO to execute and operate with excellency.

What You’ll Bring

• Minimum 10-15 years of relevant work experience supporting a C-level executive
• Strong attention to detail and organizational skills, while maintaining a sense of urgency 
• Ability to problem solve, including to analyze and identify key issues and information
• Strong follow-up skills, including perseverance and creativity to work within an unconventional environment 
• Excellent verbal and written communication skills 
• Be able to work independently with little direction and possess a strong sense of ownership of role and responsibilities 
• Willingness to participate in all levels of administrative support duties; whatever it takes to get the job done with a positive attitude 
• Demonstrated dependability; ability and willingness to continuously acquire new competencies and accept new challenges 
• Knowledge of health industry strongly preferred 
• Full time, with flexibility to work after hours and on weekends as necessary
• Some travel may be required over time

About Us

23andMe, headquartered in California, is a leading consumer genetics and research company. The company’s mission is to help people access, understand, and benefit from the human genome. 23andMe has pioneered direct access to genetic information as the only company with multiple FDA authorizations for genetic health risk reports. The company has created the world’s largest crowdsourced platform for genetic research, with 80 percent of its customers electing to participate. 23andMe research participants consent to research conducted by 23andMe which is overseen by an independent third-party Institutional Review Board (IRB) regulated under the 'Common Rule' (45 CFR part 46). More information is available at www.23andme.com/research.

At 23andMe, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.  If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at accommodations-ext@23andme.com. 23andMe will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.

Please note: 23andMe does not accept agency resumes and we are not responsible for any fees related to unsolicited resumes. Thank you.